Notes of the Business Affairs Committee Meeting Held
July 13, 2006
NCTD, 810 Mission Avenue, Oceanside CA 92054
Those present: Elaine Lyttleton; Gerry Seelman, Chairman (DMJM & Harris);
Phyllis Hall (NCTD).
I. Call to Order
The meeting began
at 10:00 a.m.
II. Approval of Minutes of May 18, 2006
The Minutes were
approved.
III. Old Business
A. Power Point – Review of the power point presentation took place.
Elaine gave the financial statement to Gerry for the general meeting on July 27th.
Elaine stated that they really need to have a membership drive in order to target paying memberships, such as the business community (employers), business organizations, legislators, etc. She also pointed out that they really need a Strategic Plan.
Gerry stated that he would get together with Joe Charest to come up with a mailer that is very focused towards the business community with a lot of employees near the transit line. Phyllis pointed out that this outreach is done by SANDAG, and that TABNC needs to build their membership base and start recruiting new members to become part of the committees to be really effective.
She also stated that Shirley Cole, the Membership Committee Chair, is stepping down, so they will need to fill her position and the Transit Alliance Board as well as the Chair to the Membership Committee.
TABNC Business Affairs Committee Meeting – Page 2 – July 13, 2006
She suggested that some TABNC money be invested in Strategic Planning. Gerry said he will bring this up at the Executive Board meeting following the General Meeting on July 27th.
Gerry clarified that this recommendation be put on the agenda for the TABNC Executive Session following the General meeting, i.e., that the Board define a Strategic Plan and schedule. He also stated that he would get together with Joe Charest to come up with a first step process to garner more support from the businesses in North County in the transit district service area.
Phyllis stressed the importance of getting someone onboard from SANDAG and start bridging the gap between San Diego and North County.
Gerry asked about the presentations at the cities. Gerry said he will give Pete Aadland a call about presentations to the cities of San Marcos, Escondido and Vista, as well as to SANDAG.
B. Brochure – Phyllis stated that Sarah Benson from NCTD is looking at it for any final changes. Once she gets it back from her, she will then send it out to the Business Affairs Committee for a final review.
Discussion followed regarding the various TABNC committees and the importance of each. Gerry stated that they need to review the function of each to determine whether or not they are all still needed, and Phyllis stressed the importance of building up the membership of the committees, as well.
C. SANDAG Presentation – This was discussed in under item A.
IV. New Business
A.By-laws/Board nominees – Phyllis stated that the By-laws are posted on the website and copies were provided to committee members at this meeting. Phyllis again pointed out that they would have an opening on the Board with Shirley Cole stepping down. Discussion followed regarding the possibility of adding more Board members, up to nine (5 that serve as officers), which include a President, Vice President, Secretary, Treasurer, and Advisory Officer, as well as four more. It was pointed out that the Vice President and Treasurer terms are up for re-election and the need to talk about who would be a good candidate for Vice President.
Elaine pointed out the benefit of having nine Board members opposed to only five is that when offices open for re-election, you have members that are knowledgeable enough to serve.
Phyllis suggested getting someone from the University onboard.
TABNC Business Affairs Committee Meeting – Page 3 – July 13, 2006
Gerry stated that this needs to go on the TABNC Executive Session agenda for July 27th – Action to identify a nominating committee. He also stated that he would like to put on the General meeting agenda - the continuation and conclusion of presentations to appropriate bodies, and on the Executive committee agenda - issues regarding city council presentations.
B. Scheduling Chamber presentations - Gerry requested that this be put on the Board agenda for July 27th for action.
V. Comments
Phyllis stated that TABNC needs 5,000 more brochures printed.
Gerry stated that he would have his staff complete and print the brochures and that this should be put on the Board agenda for July 27, 2006.
VI. Announcements
A. None
VII. Next Meeting
A. July 13, 2006, 10 a.m. at NCTD
VIII. Adjournment
October 12, 2006, 10:00 a.m., at NCTD, 810 Mission Avenue, Oceanside, CA The meeting adjourned at 11:05 a.m.
Submitted by Cheryl D.
Plontus, NCTD Administrative Assistant
_______________________________________________
Chairman
of the Business Affairs Committee
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Date